The Administrative Policies
TAP NO. 17: VACATION FOR FULL-TIME, 12-MONTH CLERICAL/SECRETARIAL AND ADMINISTRATIVE/PROFESSIONAL EMPLOYEES
Paid vacation time is administered on an employment anniversary year basis.
A. Vacation is available on the following basis:
Upon hire through 4 years.......10 working days
5 through 15 years ............... .15 working days
16 through 21 years .............. 20 working days
22 years and over ..................25 working days
Administrative and Professional Employees
Upon hire..................................................10 working days
After one year of service ..........................22 working days
B. The following guidelines apply in the administration of vacation benefits:
Vacation pay is based on the regular salary
Vacation offered during the first year of employment (i.e., 10 working days) will not carryover after the first year anniversary milestone is reached, nor will it be paid out upon separation.
Employees with greater seniority are given preference, within a department and job classification, for vacation time when this is not inconsistent with departmental objectives.
Vacation time may be scheduled at any time during the year with the approval of the department head. Lead time and advance notice may be required. Employee is responsible for requesting and accurately reporting time taken in accordance with departmental and University procedures. Vacation time must be taken before the anniversary year ends. Vacation time not taken within the employee's employment anniversary year will be forfeited.
Where full vacation time is not taken during the anniversary year due to circumstances beyond the control of the employee, it may be carried over only with the written approval of the divisional vice president. To insure accurate tracking of the vacation carryover, the Office of Human Resource Management must also receive a copy of the Vice Presidential approval. This vacation time will not be subject to payment should the employee subsequently terminate.
Division Heads, Deans, and Senior Department Heads are responsible for effectively managing and accurately tracking vacation eligibility and time taken for the administrative staff in their area or responsibility.
Medical leaves or other absences that exceed one month are not credited to service required for paid vacation time. Vacation time granted will be prorated based on time worked.
Payment for unused vacation may be available only to terminating employees with one or more years of service. This will not include approved carryover vacation not yet taken. There is no option to provide payment in lieu of forfeited or unused vacation for any other reason.
The Duquesne University benefits plan, DUFlex, permits the option to purchase up to five vacation days upon hire and with each Open Enrollment. Vacation purchased under the DUFlex benefits plan is subject to tax code regulations and, therefore, must be taken in the plan year for which it is purchased (July 1 through June 30).