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The Administrative Policies


The University has a responsibility, as defined by the Pennsylvania Workers’ Compensation Act, to provide payment for reasonable medical services and supplies and wage loss compensation for Faculty, Staff, and Student Employees, who sustain work-related injuries or illnesses during the course of, and causally related to, their employment. The University has established procedures for determining liability, proper medical management, possible solutions to prevent future injuries or accidents, and compensation through an elective schedule of benefits. The University may use a third party administrator, who has full access to claim information, to assist in the administration of this program.


All full-time and part-time Faculty, Staff, and Student Employees on Duquesne’s payroll who sustain a work-related injury, illness, or disease while performing duties within the course and scope of their employment at the University, may be eligible for reasonable medical services and supplies, orthopedic appliances and prosthesis, and wage loss benefits. Volunteers and individuals who provide contracted services are not eligible for benefits under the University’s Workers’ Compensation Program.


It is the responsibility of the Office of Risk Management, in conjunction with the Office of Human Resource Management, to work with the affected employees, their supervisors, General Counsel, and the third party administrator to establish and resolve claims, and to return employees to productive University employment where needed and appropriate.

The Office of Risk Management will coordinate all medical treatment and wage compensation issues. The employee is responsible for maintaining contact with their department regarding their absence and for providing notification in writing when medically released to return to work. The supervisor is responsible for maintaining contact with the affected employee. In cases where the employee is temporarily unable to return to normal duties, but is medically released to return to work with restrictions, the department must consider making necessary, temporary accommodations. Modified duty positions should not be extended beyond 120 days.


Any injury, illness, or disease that is work-related or occurs during the course of the work day, must be reported by the employee to his/her supervisor immediately, but within 24 hours. Failure of the employee to report the incident within the specified time period, whether or not medical treatment is initially requested or needed, may jeopardize any claim for workers’ compensation benefits. The supervisor, in conjunction with the affected employee, is responsible for submitting a Supervisor’s Accident Report to Risk Management within 72 hours of first notice from the employee.


The acting supervisor of an affected employee should assess the immediacy of medical care. Minor injuries, which include abrasions, small cuts, rashes, strains, etc., should be treated at the University’s Health Service facility on the second floor of Towers Residence Hall during their regular, daylight office hours. If more severe or an emergency, contact the campus emergency number at extension 2677 for assistance in arranging transport to the nearest emergency department. In order to ensure that medical treatment is covered by the University’s Workers’ Compensation Program, the employee must seek medical attention from a member of the designated panel of providers for a period of 90 days from the date he/she seeks medical treatment, or the University may not be required to pay for medical care during that period of time.

The Office of Risk Management should be contacted at extension 4895 or 6677 immediately if an affected employee requires medical treatment for a work-related incident. A listing of the panel of providers as designated by the University, and the procedures to follow if an affected employee requires continued medical treatment, may be obtained through the Office of Risk Management.

Employees who refuse reasonable medical treatment, including hospitalization, surgery, medication or supplies will forfeit all rights to benefits or compensation or any acknowledgment of disability status as a result of such refusal.


An employee may be paid a portion of his/her salary/ wages if the employee is fully disabled from working in any capacity (as deemed by the treating physician and reviewed by the University) due to a work-related incident. The Office of Risk Management will advise the employee and supervisor as to the amount of compensation they will receive, as well as any other conditions that will apply.

Abuse of the Workers’ Compensation Program may be cause for disciplinary action (loss of pay, suspension, or dismissal) at the discretion of the head of the department in which the individual is employed.

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