Withdrawal from a Course
Once add/drop has ended, the withdrawal period begins. To withdraw from a course, all students must see their advisor, and the instructor’s signature is required to withdraw. Refunds are not issued for course withdrawals in the fall and spring terms but may be issued in the summer based on the summer refund schedule.
First-semester freshmen and first-semester transfers may withdraw from a course with the approval of their advisor up to the last class meeting and will receive a grade of “W”. If a student, other than a first-semester freshman or transfer, wishes to withdraw from a course, he/she may do so with the approval of an academic advisor up to the deadline as published in the Academic Calendar. (Published dates reflect withdrawal deadlines for a 15-week class. Withdrawal dates vary based on class length.) All course withdrawals result in a final grade of “W” on the transcript.
Students who are in violation of the University’s Academic Integrity Policy are not permitted to withdraw from a course to avoid sanctions.
Students who wish to withdraw from a course after the deadline as stated in the Academic Calendar must seek the approval of their academic advisor, the course instructor and the dean of the school in which the student is enrolled.
Under no circumstance may a student withdraw from a course after it has ended or after the final exam has been given. Students whose withdrawal requests are not approved are still considered to be enrolled and responsible for payment and will receive final grades.
Complete Withdrawal from the University
Students wishing to withdraw must contact their advisor and obtain the Notice of Complete Withdrawal form. This form is required, and instructors’ signatures must be obtained. Notification of the intent not to attend received after the add/drop deadline will be processed as a complete withdrawal and is subject to the University’s official withdrawal policy which includes varying levels of financial obligation depending on the formal date of withdrawal. With regard to complete withdrawal from all courses in a term, students are issued a refund in accordance with the Tuition Refund Schedule (see Academic Calendar). However, fees are not refunded. The withdrawal notification date will be used as the formal separation date from the University and to determine whether a refund will be issued.
When a student’s attendance is involuntarily terminated because of personal disability arising from injury or illness, any remission of tuition beyond what is described in the Tuition Refund Schedule is subject to the approval of the Academic Dean, the Vice President for Academic Affairs, and the Vice President for Management and Business (see Medical Withdrawal).
Students who withdraw from the University due to extreme illness, accident, or national emergency may apply for consideration regarding reimbursement of tuition payments already made for the semester. The student must submit a written request with explanation along with official medical (or other) documentation to the Dean of the School or College in which they are enrolled. The effective date of the student withdrawal must also be provided at this time. At the Dean’s discretion and following verification of the incident, the Dean will notify the Provost/Vice President for Academic Affairs who will notify the Vice President for Management and Business if any current tuition or applicable Title IV Financial Aid payments for the semester should be refunded to the student. Any payments due to the student from Title IV funds will be determined by using the Federal Financial Aid refund policy. University gift aid and all other non Title IV financial aid will be returned to the source of those funds. Laboratory fees, University fees, housing costs and fees, refunds prior to withdrawal, and any other fees already committed by the University on behalf of the student cannot be refunded. Refunds due to the student as a result of the medical withdrawal must be paid to the student within ten business days after the credit balance is created for the semester for which the medical withdrawal was approved.
Requests for medical withdrawals must be made no later than the last day of classes of the subsequent fall or spring term in the academic calendar. Final notification will be made to the Registrar, Financial Aid, Student Accounts, and the Dean by the Provost/Vice President for Academic Affairs. The Dean will notify the student.