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Faculty

Banner System

Banner is the name of the university-wide enterprise computing system.  It encompasses admission, registration, course and class information, student records, transcripts, as well as financial aid, student accounts, and serves as the University’s Human Resource, Alumni, and Finance systems.  With regard to course, class, and student information, please use the Banner Faculty Guide to familiarize yourself with Banner’s Student System.  Self-Service Banner (SSB) is the name of the web interface used to access Banner information.  Faculty must establish a Multipass Account to log on to DORI, the University’s portal, in order to access SSB.

Course and Class Section Information

The Office of the Registrar maintains the master course catalog, which is stored in the Banner system and reflects all courses that may be offered by the University.  To establish a new course or to retire a course, a Master Catalog Course Form, available in your department, must be completed.  The course catalog is searchable in Banner.

In addition to the catalog, the Office of the Registrar maintains the term-by-term Schedule of Classes, which is also searchable in Banner.  In preparation for each semester’s registration period, a “proof” of class sections that were offered in the prior fall, spring, or summer semester is distributed to each school as a starting point for building the upcoming schedule.  The scheduling process begins approximately 5 months prior to the beginning of each pre-registration period, the dates for which are listed on the Academic Calendar.  A total of two proofs are distributed prior to the publication of the Schedule of Classes, which occurs two weeks prior to each pre-registration period.  Check here for the University's standard meeting times.

Faculty are encouraged to check their class schedule to confirm that all instructor assignments have been reported to the Office of the Registrar.  To check your class sections, log on to DORI and follow Self-Service Banner > Faculty and Advisors > Faculty Menu > Schedule Detail > and select the appropriate term to display the class sections assigned to you for the term.  If corrections are needed to the schedule, please contact your school or department representative who should submit the appropriate paperwork.

Classrooms

The Office of the Registrar oversees the use of 91 campus classrooms. Most classroom assignments are made through the use of an automated scheduler.  While departments have assigned “building preferences” that are taken into consideration through the scheduling process, sections will be scheduled into “overflow buildings” when the building capacities have been reached.  Most room assignments are not fixed, and, as such, will vary from semester to semester.

Classroom usage is at 100% between 10 a.m. and 2 p.m. on Mondays, Wednesdays, and Fridays and from 9:25 a.m. to as late as 4:20 p.m. on Tuesdays and Thursdays.  Often, there are too few classrooms to accommodate the demand during these times and too few classrooms in each building to accommodate all departments housed in that building.  As a result, class sections are scheduled into buildings and rooms outside of the schools’ home offices.  Requests for room changes cannot be accepted for these time periods, as there is no available classroom space in which to move class sections.

The Office of the Registrar does not manage the CTS computer labs.  Please use this link for information on the labs.

Your room assignments are included as part of Banner Self-Service’s Schedule Detail (see Class Section Information above).  Faculty should meet in the classroom that is reflected in the Schedule of Classes and should not move a class to another room simply because it appears to be unscheduled.  You can use Media Services’ AV Tracker to find classrooms.  If you wish to reserve a classroom for a non-class-related event, please contact Union Scheduling to reserve space for student professional organization meetings, or contact University Events for such things as conferences or groups of visitors coming to campus for a meeting.

Grading

All midterm and final grades are to be entered using Self-Service Banner (see Banner System above).  Midterm grades are only to be entered for undergraduate students who are considered to be at risk.  An at-risk student is defined as one who has earned a grade of D, F, or N at the point of the midterm.  See our Final Exams/Grades link for more information about grading.  Email notifications are sent to the faculty each semester with details and deadlines for that grading period.  Dates and deadlines are also on the Academic Calendar.

An instructor, at his or her discretion, may assign an incomplete ("I") grade at the conclusion of a term, if a final grade cannot be determined, due to incomplete work.  Once an incomplete grade has been assigned, a final grade must be reported by the deadlines as outlined in the Academic Calendar.

An instructor may, at his or her discretion, grant an extension to the I-to-F deadline provided an explanation of extenuating circumstances is supplied by the student.  In the event that an extension is granted, the instructor must notify the Office of the Registrar in writing of the new deadline and must do so no later than the original I-to-F deadline for the course.

All incomplete grades that remain past the deadlines will be converted to final and permanent failing ("F") grades, and any failed courses that are required for graduation must be repeated by the student.

Grade changes must be reported through the use of the Change of Grade Form, available in your school office and also in the Office of the Registrar.