There are only 2 possible paths to study trip arranging and budgeting:
- Select a “Provider” who arranges everything in the country and quotes you an all-inclusive price
- Be your own provider and do all the arrangements yourself
Your decision about whether to have a provider or not depends on your familiarity with the destination, whether you speak the language, and how complex your trip logistics may be. For instance, if your study trip is to London and everything you are doing all week is in London (or an easy day train trip from London), you have little need of a special provider.
Using a Provider:
Depending on which path you are taking, the budgeting follows. If you have a provider, Dr. Hattler and/or Dr. Aronson in the OIP will work with you to select a provider and negotiate a contract. Such a contract is usually inclusive of most of the major costs of a trip (and sometimes can even include the air), so your budgeting will be a relatively straightforward activity. Use the Break Away Budget Worksheet to help you work up the price of your study trip.
Making Your Own Arrangements:
If you choose to be your own provider, you will have more details to consider and to budget, from the airfare to the accommodations, entrances, guides, meals, etc. Use the Break Away Budget Worksheet to help you work up the price of your study trip. (Notice that the worksheet gives you the ability to deal with currency exchange fluctuations and estimating. This can always be a worrisome issue!)
Basic Principles of Break Away Budgeting and Costs:
- Total cost for each student should be no more than $2600 ($2000-$2200 better!)
- All faculty costs are covered
- Airfare is usually about 30-50% of the price
- Accommodations are usually about 15-25% of the price
- It’s vital to feed the students each and every day, so funds for food must be included in the budget (i.e., we don’t want the students to need additional funds to feed themselves and we certainly don’t want starving students!)
- Moving around in-country, often quite expensive, will probably have to be limited in order for this to work. It’s also often a much better cultural and academic experience to spend time IN a place rather than being in constant motion. Pick a location rich in layers and then mine the layers!