If you have any other inquiries regarding compensation, please contact the Human Resources Systems and Services department at firstname.lastname@example.org.
Payroll Processing Schedule and Deadlines
2012 Schedule 2011 Schedule
2012 Schedule 2011 Schedule
Methods of Remuneration for Services
Scheduled Payroll Method
To initiate payment for employee services, the Scheduled Payroll Authorization form is used. The approved form is forwarded to Human Resources Systems and Services for verification and processing. Payments made to employees are processed through the University payroll system. The University administers a biweekly pay schedule. Specific instructions and deadlines apply to the process of establishing employee personnel and payroll records. Please contact email@example.com with any questions.
Non-Scheduled Payroll Method
A Non-Scheduled Payroll Authorization form is used to initiate payment to an individual for services as a non-employee or independent contractor. Judgements to determine employee status are made by the Office of Human Resource Management and follow the IRS guidelines for determining an employee relationship. For assistance in determining if the relationship and services completed qualify as work under these guidelines, please e-mail firstname.lastname@example.org.
The completed Non-Scheduled Payroll form is routed to the Office of Human Resource Management for verification and forwarded to Accounts Payable for processing. Consult with the Accounts Payable Office for specific procedures and deadlines that apply to the Non-Scheduled Payroll Form. Please note: University policy states that Non-Scheduled Payroll Authorizations can be made to individuals providing the services performed meet the IRS criteria.
If an organization is receiving payment for services rendered then an Authorized Payment Form is used and sent directly to the Accounts Payable Office for processing.
Funding Salary and Payroll Expenses
Many issues affect what is needed to fund employee salaries. These factors include University Policies and Procedures, Federal and State laws, the budget, payroll expenses and employee status. To establish a salary payment, a source of funding is to be identified either through the University Operating Budget and/or Grant/Gift Account. From either of these sources, a general ledger account is established by the General Accounting and Planning & Budget Offices.
A general ledger account serves to classify, track and report expenses. There are four elements to a general ledger account: the funding source, the department, the object expense and the program code. The object expense determines the type of account such as payroll, supplies, equipment, etc. As determined by the object expense, only payroll appropriate accounts can be used to make a salary payment. The employee status will affect which payroll account is to be used.
In addition to funding for salary/wage payments, the University must account for payroll/fringe expenses. Payroll/fringe expenses are liabilities that the University pays on behalf of the employee. Social security taxes and worker's compensation are liabilities mandated by statutes. Other liabilities include medical and life insurance fringe benefit expenses mandated by University policy. For the purpose of accounting for these liabilities, the University has developed a formula to calculate the expense.
The current payroll/fringe expense rate for a full-time position is salary plus 40%. The rate for a part-time employee is salary plus 9%. Therefore, if a full-time employee's annual wage is 25,000.00 then the employing department must fund 25,000.00 plus 10,000.00.