A. Interest Groups and School Classes
- Groups seeking only Residence Life recognition are not subject to the provisions delineated under “University Recognition” below. Such groups shall contact the Office of Residence Life for the applicable regulations and procedures.
- School classes, e.g., pharmacy freshmen, education juniors, etc., only recognized by their respective school, are not subject to the provisions delineated under “University Recognition” below. Such groups shall contact their respective school for the applicable regulations and procedures. The College and Schools will submit a list of the groups granted recognition to the Director of Student Life.
B. University Recognition
Student organizations are recognized in order to support the rights of students to freely form associations compatible with the mission statement and goals and objectives of the University while maintaining the right of the University to choose those student organizations it recognizes; define the relationship between the University and student organizations; insure that the requirements for recognition, the privileges which accompany recognition, and the policies and procedures that govern student are upheld. Not withstanding approval by the Student Government association, the University may deny recognition to any group.
- Organizations and groups may be established within the University for any legitimate purpose in accord with the stated Mission and Expectations of the University. Affiliation with an external organization shall not, in itself, disqualify the University branch or chapter from University privileges. Recognized organizations must have a minimum Quality Point Average of at least a 2.0 for membership and must have a minimum active membership of at least five students.
- Interfraternity Council affiliated fraternities, Panhellenic Council affiliated sororities, Professional Greek-Lettered fraternal organizations, Honor and Recognition Greek-Lettered organizations, and Service Greek-Lettered fraternal organizations are administered by the Director of Greek Life.
- All other organizations are administered by the Director of Student Life.
- All organizations are required to provide to the relevant administrator: an annual roster of members by September 15 of each year; a list of associates or new members for each semester within one week of bid acceptance; and a revised roster of all members, including newly inducted members, within one week of induction.
- Groups in formation for a legitimate purpose may be granted temporary use of facilities and services for four (4) months by the Director of Student Life. The Director shall inform the Student Government Association of any such temporary privileges, which include the right to hold meetings and social events on campus, and the opportunity to use University facilities and the counsel and assistance of the faculty, University officials and the Student Government Association.
- During the temporary granting of privileges, each new group shall write a constitution in compliance with the established format available in the Office of Student Activities.
- Temporary granting of privileges period may be extended at the discretion of the Director of Student Life.
- Groups which form for a specific short-term purpose, ad hoc, will only be given temporary granting of privileges and will not be required to draft a constitution, as determined by the Director of Student Life.
- All groups requesting temporary granting of privileges or permanent recognition must submit a statement of purpose, membership eligibility requirements and present number of members to the Director of Student Life.
- A group requesting permanent status shall submit its constitution to the Director of Student Life during that group’s temporary granting of privileges period. The Director shall either:
- Accept the constitution in its entirety and forward it to the Student Government Association Constitution Committee for review;
- Approve the constitution in principle and forward it to the Student Government Association Constitution Committee with recommendations; or
- Request revisions in the constitution and return it to the group. Once the necessary revisions have been made, the group may resubmit the constitution for approval. If no further revisions are necessary, the Director of Student Life shall forward it to the Student Government Association Constitution Committee for review.
- Reject the constitution if the purpose of the proposed organization is similar to that of an already recognized student organization.
- Where there is external affiliation, the constitution and bylaws of the external affiliate must be filed with the Director of Student Life as soon as possible after receiving temporary granting of privileges. Only after all appropriate documents are on file with the Director of Student Life, shall the constitution of the local chapter be submitted to the Student Government Association.
- Upon recognition, the Director of Student Life shall be forwarded a copy of the approved constitution by the Student Government Association.
- Should a group not be granted University recognition, it is encouraged and has the right to seek Student Government Association guidance and support.
- When an organization is officially recognized it shall have (in addition to the rights given during temporary recognition) the right to schedule events on University calendars and to use the University name in connection with their programs and activities subject to the provisions stated in Section E of this article.
- For serious cause given, the Executive Vice President for Student Life, the Director of Student Life or the Director of Greek Life may withdraw the recognition of a University recognized organization or group. Upon such withdrawal, all University support for such an organization or group will cease and the organization or group must cease to identify itself as an official organization or group of this University, including any use of the University’s name. For serious cause given to, and approved by, the Executive Vice President for Student Life, the Student Government Association shall have similar authority with regard to those student groups or organizations dependent upon the Student Government Association for recognition.
- Duquesne University believes auxiliary women’s groups organized by men’s fraternity chapters, commonly known as “little sisters,” are inconsistent with the concept and philosophy of separate and equal women’s fraternities or sororities and are, therefore, prohibited.
- Duquesne University requires all national and local general and professional fraternal organizations to obtain general liability insurance, as approved by policy administered through the Office of Greek Life. Failure to possess general liability insurance will result in immediate suspension of University recognition.
C. Annual Registration
- To remain officially recognized, each organization shall annually file a new registration form with the Director of Student Life by September 15 and within three weeks after the election of new officers.
- All organizations are required to have a Duquesne faculty or staff member, or official as an advisor. If the advisor resigns, the organization has the responsibility to locate an advisor within thirty (30) calendar days.
- All changes in officers and advisors, other than by annual elections, must be filed with the Director of Student Life or the Director of Greek Life within one (1) week after they take effect.
- All changes in and/or amendments to the name, constitution or bylaws of the organization shall be submitted in accordance with the process outlined in Article II, Section B, 4 and 5 of this Code.
- Failure to comply with any of the above paragraphs will result in probation for the organization. Privileges may be revoked for a period of time equal to the length of time the organization was delinquent in complying with any of these regulations.
D. Social Activity Regulations
- For any event outside of normal classroom activity involving the use of University facilities, applications for space may be obtained from the Office of Student Activities. Consideration of all applications shall be in accordance with the scheduling policy available in the Office of Student Activities.
- To requisition any Living Learning Center or athletic facility, the respective office shall be contacted.
- University facilities may be scheduled and used by registered organizations for regular business meetings, for social programs and for programs open to the public according to the policies outlined in this section.
- Reasonable conditions may be imposed to regulate the timeliness of requests, to determine the appropriateness of the space assigned, to regulate time and use, and to ensure proper maintenance and order.
- Allocation of space shall be based on priority of requests and the demonstrated needs of the organization.
- Reasonable charges may be imposed to cover any costs for the use of facilities. Physical abuse of assigned facilities or disregard for specific regulations pertaining to a given facility may result in reasonable limitations on future allocations of space to offending parties as well as restitution for damages.
- The organization requesting space must inform the University of the names of outside speakers and the general purpose of any meeting open to persons other than members.
- No speaker sponsored by a registered organization shall be denied appearance on campus for arbitrary or capricious reasons. Reasons for denial include, but are not limited to, probability of disruption of campus activities, endangerment of the University’s tax exempt status, and/or reasonable expectation of danger to life or property.
- The sponsoring organization and its officers are responsible for:
- Informing the advisor(s) in advance of all functions sponsored by the organization. All organizational activities must receive the prior approval of the advisor.
- The behavior of persons attending the function including but not limited to Student Code violations, and any illegal acts either engaged in or knowingly permitted by the organization.
- Any damage to utilized facilities.
- Activities of the organization and for its compliance with the Mission of the University and regulations.
- The sponsoring organization(s) and/or group(s) may require presentation of valid I.D. cards for admission to an event held on the University campus. Functions may be closed to other than members of the sponsoring organization(s) and/or group(s) and to their invited or accompanied guests.
- Functions which are held in University facilities may end no later than the established closing hours of the facility concerned unless prior arrangements are made with the appropriate office.
- Alcoholic beverage policies are based on the Pennsylvania Liquor Code and other relevant statutes. The drinking age in this state is 21 years of age or over. No person under 21 years of age is permitted to consume, transport, possess, be in the presence of, or be supplied with any alcoholic beverage. It is also illegal in Pennsylvania for any individual to facilitate underage drinking of alcohol or to provide an environment in which underage drinking of alcohol takes place.
- Commercial enterprises of any kind (solicitation, sales, distribution, etc.) by students or organizations are permitted on campus or in University buildings only with permission of the Assistant Director of Student Activities. Commercial enterprises other than solicitation, sales or distribution by students must have the approval of the Vice President for Management and Business. No credit card application solicitation is permitted on campus. No outside solicitation of any kind is permitted in the Living Learning Centers.
- Sound trucks or outdoor amplifying systems are not allowed on campus for any purpose without the approval of the Student Government Association and the Director of Student Life.
E. Political Activity Guidelines
The Internal Revenue Code Section 501(3) provides that “an educational institution qualifies for tax exemption provided that…
- no substantial part of the activities is carrying on propaganda, or otherwise attempting to influence legislation” and
- the institution “ does not participate in, or intervene in (including the publishing and distribution of statements), any political campaign on behalf of any candidate for public office.”
In order to protect the tax exempt status of Duquesne University and to comply with the above section of the Internal Revenue Code, students and student organizations must adhere to the following guidelines:
- Only educational, non-party biased political activities are permitted with consent of the Assistant Vice President for Student Life.
- Sponsorship or participation in any form of partisan campaigning on Duquesne’s campus is not permitted.
- Political campaign posters or banners are not permitted on campus.
- Any form of campaigning for a particular candidate or party while walking around campus or directly approaching anyone is not permitted.
- Campaigning for a particular candidate or party via social media by student organizations is not permitted.
- Use of University funds and/or soliciting funds in support of particular candidate or party is not permitted.
- Duquesne University’s name, logo or seal may not be used on stationary, social media sites or other materials used for political purposes.
One Dimension of a Duquesne University education is Global Mindedness, which encourages our students to appreciate the importance of community in local and global contexts and to recognize an individual’s potential to effect change in organizations, environments and society at large. Initiating Voter Registration within the Duquesne community supports this effort. Voter Registration Guidelines are as follows:
- Voter Registration initiatives are to be coordinated only by the Student Government Association.
- Voter Registration is permitted only in designated areas approved by the Assistant Vice President for Student Life /SGA Advisor.
- Voter Registration tables must be staffed only by Duquesne University students.
PLEASE NOTE: Students and recognized student organizations must adhere to the above mentioned guidelines, as well as, the policies set forth in Duquesne University’s The Administrative Policy – TAP 27. Failure to comply with these guidelines and policies may result in student conduct proceedings and/or loss of student organization recognition status and the privileges that go along with it.
F. Use of the University Name
- No organization shall use the University’s name without written authorization of the University. University approval or disapproval of any political or social issue shall not be stated or implied by an organization.
- The official letterhead stationery, logo or seal of the University shall not be used in any publication, correspondence, or other printed material prepared or distributed by the organization or its officers without prior submission of the material to, and written permission from, the Vice President for University Relations.
- In the event that the name of the University is used in a letterhead on organizational stationery, it shall appear below the name of the organization and in small type or at the bottom of the page.
- Interpretation and enforcement of this article is within the jurisdiction of the Director of Student Life, the Director of Greek Life, and/or the Director of Student Conduct.
- Violations of these regulations shall be referred to in Article IV of this Code.
G. Organizational Funds
All organizations and groups which receive University funding or which use the University name in the solicitation of funds or the generation of revenue must keep such funds on deposit with the University and make use of the normal University disbursement process in the expenditure of these funds.
H. Enforcement of Regulations
I. Legal Compliance
All organizations and groups shall be in compliance with all applicable federal, state and local laws.