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Support Staff Openings - Full Time

If you are interested in one of the jobs posted below, find out more about how to apply.

Currently Accepting Resumes

  • Administrative Assistant II (30-81)
  • Administrative Assistant / Paralegal (30-79) - Resume Deadline Date - July 30, 2014
  • Office Assistant III (30-78)

No Longer Accepting Resumes

  • Office Assistant II - Undergraduate Admissions Receptionist (30-77)
  • Administrative Assistant - External Relations (30-75)
  • Senior Accounting Clerk II (30-74)
  • Heavy Cleaner - Facilities Management (40-26) - Application period closed
  • Office Assistant III - Computing & Technology Services (30-60) - Application period closed.

ADMINISTRATIVE ASSISTANT II

Salary: 20.48/hr
Location: Office of the Dean - Bayer School of Natural and Environmental Sciences
Position Status: Full-time (35 hr/wk)
Hours: M - F, 8:30 am - 4:30 pm
Position Number: 30-81
Open Date: July 16, 2014
FLSA Status: Non-exempt
Notes: Accepting Resumes at Careers@duq.edu - Resume Deadline Date: August 1, 2014

NATURE OF WORK:
The Administrative Assistant II performs varied secretarial administrative work to ensure efficient and effect operation of the Office of the Dean and requires considerable exercise of initiative and independent judgment. This position requires extensive contact with staff, faculty, students and the public. Work is done with considerable independence within established policies and guidelines and reviewed by superiors through reports, conferences, and observance of results. This position reports to the Business Manager. Scheduling flexibility is a must.

ILLUSTRATIVE EXAMPLES OF WORK:

  1. Provides assistance to the Dean, Business Manager and the other office staff, as needed.
  2. Assists with the preparation of operating and grant budgets.
  3. Answers phones and greets visitors and directs them as appropriate.
  4. Supervise part-time student workers.
  5. Responsible for Banner time entry for all non-exempt employees in the School.
  6. Exercises tact, discretion, and confidentiality in the process of sensitive material.
  7. Responsible for general correspondence, including confidential matters.
  8. Communicates with the school departments and University Office on behalf of the Dean's Office.
  9. Orders office supplies as needed for the office.
  10. Responsible for scanning and indexing documents into the Document Management System.
  11. Assists in the preparation and planning of student and departmental events.
  12. May serve as school representative on University Committees or in other capacities as needed.
  13. Performs other duties as assigned.
  14. Submits facility service requests via Maximo for the Dean's Office; Schedules rooms using 25Live.
  15. Maintains the Mellon Hall monitors with up-to-date school information.
  16. Delivers or pick up mail to other offices on campus if needed.
  17. Handles travel arrangments for the Dean.
  18. Performs other duties as assigned by the Business Manager and/or Dean of the Bayer School of Natural and Environmental Sciences.

REQUIREMENTS OF WORK:
The successful candidate will possess an Associate's degree from an accredited institution and have a minimum of 2 - 4 years of progressive experience as an administrative assistant or any equivalent combination of experience and training which provides the following knowledge, skills, and abilities to perform the essential job functions. This includes but is not limited to the following: ability to work both independently and as part of team; excellent interpersonal skills with a customer service orientation; ability to communicate effectively, both orally and in writing; excellent organizational skills with the ability to be attentive to the details; ability to work a flexible schedule as needed in order to attend Department, School and University events; thorough knowledge of and proficiency in using the current Microsoft Office Suite; Work, Excel, and PowerPoint; willingness to learn new technologies relevant to the position; Banner; ability and willingness to assist with other tasks in the Office as needed; enthusiastically seeks out work and new assignments; shows interest and initiative in taking on new and challenging assignments; good problem-solving skills and a can-do approach; ability to work independently on issues related to day-to-day operations of the Dean's Office; effective organizational and skills and the ability to initiate and follow through with work responsibilities and to meet deadlines; ability to establish and maintain effective working relationships with the University Community.

Applicants must also be willing to contribute actively to the University Mission and to respect the Spiritan Catholic identity of Duquesne University. The Mission is implemented through a commitment to academic excellence, a spirit of service, moral and spiritual values, sensitivity to world concerns, and an ecumenical campus community.


ADMINISTRATIVE ASSISTANT / PARALEGAL

Salary: 19.24/hr
Location: Tribone Center for Clinical Legal Education
Position Status: Full-time (35 hr/wk)
Hours: M - F, 8:30 am - 4:30 pm
Position Number: 30-79
Open Date: July 14, 2014
FLSA Status: Non-exempt
Notes: Accepting Resumes at Careers@duq.edu - Resume Deadline Date:  July 30, 2014

NATURE OF WORK:
This complex administrative assistant / paralegal position requires considerable exercise of initiative and independent judgment and extensive contact with faculty, students, attorneys, judges and the public. The position reports to the Director of the Tribone Center for Clinical Legal Education (hereinafter "Center.")


ILLUSTRATIVE EXAMPLES OF WORK:

  1. Maintains Center, including performing all general office tasks to support the operations of the Center. Answer phone calls, responds to emails, distributes mail to staff and students, prepares mailings, orders supplies, interfaces with maintenance, copies and maintains files. Sets up and maintains center security system (done via computer program). Maintains client conflict database. Updates Center website as needed. Supervises undergraduate employees. Supports student managers. Assists students and faculty with the clinic interview and registration process.
  2. Assists students with externship placements by providing them with a list of approved sites, forwards student applications along with resume and writing samples to the sites, secures approvals from management for new sites. Tracks student externship hours in Blackboard system. Collects student timesheets. Sends evaluation forms to externship sites. Collects completed evaluations. Forwards grades to Law School Registrar.
  3. Supports law clinics by creating and maintaining mailboxes for students, preparing and distributing attendance sheets and rosters, handling phone messages for the students from clinic clients and maintaining client files. Orders textbooks for classes. Keeps track of attendance. Prepares grade sheets as requested by faculty. Assists students with completing paperwork needed to apply for certification with the PA Supreme Court.
  4. Prepares for speakers, videoconferences and other events for the Center by setting up LCD and laptop for presentations, copying presentation materials, operating videoconferencing equipment, preparing and mailing invitations, preparing name badges and attendance sheets, arranging for catering.
  5. Reconciles departmental expenses to Banner system. Complete PCard allocations and expense reports.
  6. Makes travel arrangements and conference registrations for staff and faculty as needed.
  7. Performs other duties as assigned by supervisor or Dean and/or Associate Dean of the Law School.


REQUIREMENTS OF WORK:
The successful candidate would possess a paralegal certificate and 5 years of related experience or any equivalent. This includes, but is not limited to, the following: demonstrated proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Publisher, etc.); ability to type at least 60 wpm with accuracy; ability to work independently and as a member of a team; ability to follow written and oral instructions; high level of proficiency in English spelling and grammar; knowledge of general legal office procedures; excellent organizational skills with the ability to be attentive to details, flexibility, and the ability to multi-task; ability to prioritize work assignments and work within deadlines; willingness to provide detailed daily and weekly updates to the supervisor; ability to communicate both verbally and in written form with others; ability to establish and maintain effective working relationships with the University Community; ability to exercise discretion; content of projects deemed confidential are expected to be treated as such; knowledge of academic and/or educational institution procedures; sensitivity to the need of each individual; each individual is to be treated with dignity and respect as it relates to diversity in general and the Mission of the University in particular.

Applicants must also be willing to contribute actively to the University Mission and to respect the Spiritan Catholic identity of Duquesne University. The Mission is implemented through a commitment to academic excellence, a spirit of service, moral and spiritual values, sensitivity to world concerns, and an ecumenical campus community.


OFFICE ASSISTANT III

Salary: $15.00 - $18.79/hr
Location: The Centers*
Position Status: Full-time (35 hr/wk)
Hours: M - F, 8:30 - 4:30
Position Number: 30-78
Open Date: July 9, 2014
FLSA Status: Non-exempt
Notes: Applications received by Friday, July 18 will receive first consideration.


NATURE OF WORK:

*This position serves both the Center for Spiritan Studies and the Center for the Catholic Intellectual Tradition. . This is difficult and responsible clerical and secretarial work which involves the performance of high-level and complex office duties. This position is responsible for meeting the administrative needs of the Director for Spiritan Studies and the Director of the Center for the Catholic Intellectual Tradition. A high degree of organizational skills is required. Work in this class may involve the skilled operation of a computer and/or the supervision of student aides. Work is performed under the general supervision of the Center Directors.

ILLUSTRATIVE EXAMPLES OF WORK:

1. Performs secretarial work for two directors whose needs may differ. Includes but is not limited to: provides telephone and visitor assistance, coordinates schedules, composes, types, revises, edits, and sends memos and letters, proofreads documents and journal articles.
2. Assists the Center Directors with conferences, seminars, and lectures, such as mailing promotional materials, conference planning and set-up.
3. Updates and maintains current web content on two websites.
4. Coordinates academic schedules for meetings with faculty and students, transfers pedagogical materials into PowerPoint format, copies and distributes pedagogical materials for students and conferences.
5. Maintains the Center for the Study of Catholic Social Thought archives
6. Assists with the annual distribution and international mailing of the Spiritan Horizon Journal published through the Center for Spiritan Studies.
7. Performs other related duties as assigned.

REQUIREMENTS OF WORK:

The successful candidate will have earned a bachelor's degree and have prior experience in higher education support work, or any combination of experience or training which provides the knowledge, skills, and abilities required to perform the essential job functions. This includes, but is not limited to the following: knowledge of University policies and procedures; thorough knowledge of Microsoft Office software including Microsoft Word, Excel, and PowerPoint; familiarity and experience with web site editing and content management systems; ability to prepare reports and to maintain complex records and data; ability to use independent judgment in making decisions; ability to communicate effectively, both orally and in writing; strong organizational skills; skill in operating a computer and other office equipment; sensitivity to the need of each individual to be treated with dignity and respect as it relates to diversity in general and the Mission of the University specifically; and the ability to establish and maintain effective working relationships with the University Community. Completion of the University Support Staff Professional Development Program is desirable. Applicants must also be willing to contribute actively to the University Mission and to respect the Spiritan Catholic identity of Duquesne University. The Mission is implemented through a commitment to academic excellence, a spirit of service, moral and spiritual values, sensitivity to world concerns, and an ecumenical campus community. For internal candidates, completion of the University Support Staff Professional Development is desirable.