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Support Staff Openings - Full Time

If you are interested in one of the jobs posted below, find out more about how to apply.

Currently Accepting Resumes

  • Police Officer - Public Safety (42-06)
  • Academic Records Assistant (30-105) - New Posting
  • HR Assistant - Office of Human Resource Management (30-104)

 No Longer Accepting Resumes

  • Administrative Assistant (30-103)
  • Office Assistant II (Night Clerk) - Residence Life (31-10) Application deadline 3/20/15
  • Administrative Assistant (30-102)
  • Assistant to Department Head - Human Resource Management (30-96)

POLICE OFFICER

Salary: $20.19/hour
Location: Public Safety
Position Status: Full-time (40 hours per week)
Hours: Varied
Position Number: 42-06
Open Date: April 16, 2015
FLSA Status: Non-exempt
Notes: Accepting Resumes

NATURE OF WORK:

This is a law enforcement officer position reporting to the Department of Public Safety.

ILLUSTRATIVE EXAMPLES OF WORK:

1. Preserves the peace and resolves any conflicts within the University area.
2. Takes all necessary measures to reduce the opportunity for criminal activity.
3. Receives and responds to various emergency calls and determines proper response procedures.
4. Conducts preliminary investigations and submits necessary reports.
5. Facilitates the movement of vehicular traffic on University property.
6. Enforces all applicable Federal and State laws and University policies.
7. Maintains and increases proficiency in police and interpersonal skills by attending mandated training.
8. Performs related duties as assigned.

REQUIREMENTS OF WORK:

The successful candidate will have completed the Pennsylvania Police Academy and must be able to meet physical and psychological standards for certification under PA Act 120. Must have a minimum of two years college experience or five years police experience or any equivalent combination of experience and training, which provides the knowledge, skills and abilities required to perform the essential job functions. This includes, but is not limited to, the following: ability to conduct self at all times within the lawful limitations of given authority; ability to use independent judgment; ability to communicate effectively, both orally and in writing; ability to work flexible hours; ability to be a self starter; and the ability to establish and maintain effective working relationships with the University Community. Applicants must also be willing to contribute actively to the University Mission and to respect the Spiritan Catholic identity of Duquesne University. The Mission is implemented through a commitment to academic excellence, a spirit of service, moral and spiritual values, sensitivity to world concerns, and an ecumenical campus community.


ACADEMIC RECORDS ASSISTANT

Salary: $17.26/hour
Location: Office of the University Registrar
Position Status: Full-time (35 hours/week)
Hours: M - F; 8:30 a.m. - 4:30 p.m.
Position Number: 30-105
Open Date: April 8, 2015
FLSA Status: Non-exempt
Notes: Accepting resumes
Send Resume To: Careers@duq.edu

NATURE OF WORK:
The Academic Records Assistant is responsible for the oversight, management, and maintenance of student information for all current and former Duquesne University students. This includes evaluating student records with regard to registration, grade changes, transfer credit, withdrawals, leaves, probation, suspension, and dismissal. The Academic Records Assistant is also responsible for reviewing academic credentials for degree compliance and determining degree completion. The position also oversees the transcript request process for a subpopulation of students and fulfills those requests. The incumbent must interpret and adhere to the University's academic policies and procedures, requirements for graduation, and regulations related to registration, dates of attendance, deadlines, etc. The position requires managing confidential and sensitive student information, and the incumbent may develop and present options for creating or changing policies and procedures. The incumbent must work directly with students and campus offices that have questions, concerns, or issues regarding student information or degree clearance.

ILLUSTRATIVE EXAMPLES OF WORK:

  1. Maintains transcript detail for past and current students. This includes academic standing, course withdrawals, incompletes, and all grade changes.
  2. Maintains student files for past and current students. This includes the processing and maintenance of forms related to student status and academic standing and clearance for degrees.
  3. Follows through with schools and students to ensure that graduated population is correctly identified and communicated to accordingly.
  4. Works collaboratively with Schools to review and evaluate requirements for graduation for undergraduate, graduate, and pharmacy programs.
  5. Conducts degree audits for academic progress and graduation. Evaluates students' progress toward degree and works with Schools to clear students for graduation.
  6. Validates transcript data by analyzing and calculating students' credits and grade point average.
  7. Confirms validity of program and degree information printed on transcripts.
  8. Assists with related work and special projects as assigned.

REQUIREMENTS OF WORK:
The successful candidate will have earned a Bachelor's degree from an accredited institution and a minimum of 2 years' relevant work experience, or any equivalent combination of experience or training. Experience in a higher education setting and with student systems is highly preferred. Required skills include but are not limited to the following: ability to create and maintain complex records and files; knowledge of PCs and software, preferably Microsoft Office, including Word, Excel, Access; proficiency with email and internet use; strong presence of investigative, problem-solving, and critical-thinking skills; effective organizational, interpersonal, written, and verbal communication skills; a strong customer service orientation; ability to work independently and without supervision on responsible and confidential assignments; ability to use sound judgment in decision-making; ability to evaluate complex issues, determine appropriate courses of action, and propose solutions; ability to analyze data; ability to collaboratively work with committees and teams to reach consensus; ability to promote and adapt to change; sensitivity to the rights of individuals to be treated with dignity and respect as related to the mission of the University; ability to communicate effectively with multiple university constituencies; ability to problem-solve and interpret/evaluate ; ability to learn assigned tasks readily and adhere to policies and procedures; and the ability to establish and maintain effective working relationships with the University community. Applicants must also be willing to contribute actively to the University Mission and to respect the Spiritan Catholic identity of Duquesne University. The Mission is implemented through a commitment to academic excellence, a spirit of service, moral and spiritual values, sensitivity to world concerns, and an ecumenical campus community.


HR ASSISTANT

Salary: $18.50 - $19.10/hour
Location: Office of Human Resource Management
Position Status: Full-time (35 hours/week)
Hours: M - F; 8:30 a.m. - 4:30 p.m.
Position Number: 30-104
Open Date: March 27, 2015
FLSA Status: Non-exempt
Notes: Accepting resumes
Send Resume To: Careers@duq.edu

NATURE OF WORK:

Under the general direction of the Senior Employment Recruiter, the HR Assistant provides support to the student employment and general employment functions. The HR Assistant supervises student employees. Scheduling flexibility is a must, especially during peak student employment hiring cycles.

ILLUSTRATIVE EXAMPLES OF WORK:

  1. Acts as liaison between students, human resources staff, university departments, parents and the general public facilitating inquires related to the University and more specifically the Student Employment Program.
  2. Assists in overall administration of student employment including candidate referral and records management; establishes and maintains student personnel and pay records; maintains Student Employment Database.
  3. Works closely with University departments to fill Student Aide vacancies; works in close relationship with the Office of Financial Aid to coordinate eligible student aide candidates.
  4. Consults with and provides guidance to campus hiring departments with student employee relation issues.
  5. Participates in training in the area of motivating and managing student aides.
  6. Maintains Human Resource Information System records and compiles reports from database as needed.
  7. Updates student employment web site to assure accurate and timely information is posted.
  8. Represents the Student Employment Program and the Office of Human Resource Management at University information sessions and open houses.
  9. Provides clerical support in recruitment effort for exempt, non-exempt and faculty personnel; helps in coordination of applicant notification and follow-up processes.
  10. Maintains records related to P-card, including paying invoices as necessary and reconciling account in CentreSuite.
  11. Coordinates monthly transit passes, including receiving and sending out passes each month; communicating with Payroll regarding payroll deductions for passes, and other related tasks.
  12. Acts as back up to Department Receptionist; answers phones, opens mail, assists visitors, etc.
  13. Assists students and other new hires with the completion of tax and employment forms;
  14. Assists department in carrying out various human resources programs and procedures.
  15. Performs other related duties as required and assigned.

REQUIREMENTS OF WORK:

The successful candidate will have earned a bachelor's degree from an accredited institution and have 1 - 2 years of related human resources experience. Prior experience with an HRIS database and knowledge of applicable employment and hiring laws is preferred. Alternately, the final candidate may possess any equivalent combination of experience and training, which provides the knowledge, skills and abilities required to perform the essential job functions. This includes, but is not limited to, the following: effective oral and written communication skills; excellent interpersonal skills with a strong customer orientation; strong organizational and analytical skills; strong presentation skills; ability to coach and counsel in the area of student employee relations; ability to demonstrate a solid computer literacy with proficiency in Microsoft Office Suite, including Word, Excel, & Access; ability to generate reports; familiarity with web posting and content management software, preferably Ingeniux; knowledge of employment laws and recruiting principles and practices; ability to work under tight deadlines and with multiple projects; ability to establish and maintain effective working relationships with faculty, staff, students, and the general public; sensitivity to the need of each individual to be treated with dignity and respect as it relates to diversity in general and the Mission of the University specifically; and the ability to establish and maintain effective working relationships with the University Community. Applicants must also be willing to contribute actively to the University Mission and to respect the Spiritan Catholic identity of Duquesne University. The Mission is implemented through a commitment to academic excellence, a spirit of service, moral and spiritual values, sensitivity to world concerns, and an ecumenical campus community.