TAP No. 52: International Travel / Travel to Warning List Countries

Scope

This policy applies to all University employees.

Purpose

The purpose of this policy is to define the approval process for travel to a country/ area on the U.S. State Department Travel Warnings List and/or the Center for Disease Control Warning List.

I. Approval and Expenses

All work-related travel outside the United States must be approved in advance by an appropriate supervisor. Payment and reimbursement of expenses related to international travel is governed by the University's policies and procedures on travel expenses. In accordance with these policies, all faculty and staff members traveling to a country/ area on the U.S. State Department Travel Warnings List and/or the Center for Disease Control Warning List must complete and sign a Voluntary International Travel Acknowledgement and Release Form; this requirement is for countries listed at the Warning level, not Alerts. The completed form must be signed by the faculty/staff member's supervisor, and submitted to the University prior to requesting any payment relating to such travel, and in order to be eligible for reimbursement of related expenses.

II. Procedure

  1. Prior to making arrangements for travel outside the United States, the faculty/staff member must obtain express approval from his/her supervisor. If the travel is to a country/area on the U.S. State Department Travel Warnings List and/or the Center for Disease Control Warning List, the faculty/staff member must complete and sign a Voluntary International Travel Acknowledgement and Release form and submit it to his/her supervisor for signature.
  2. Once signed by the supervisor, the Voluntary International Travel Acknowledgement and Release form must be submitted to the University Procurement and Payment Services Office, including submission as support for any related P-Card transactions.

III. Related Information

See Voluntary International Travel Acknowledgment and Release

IV. Violations

Violations of this policy will be reviewed on a case-by-case basis and are subject to formal disciplinary action up to and including termination of employment.

V. History

Date of most recent revision: September 2016.

VI. Ownership of Policy

Office of Procurement and Payment Services