General Forms

Employment Forms

Important Information About Tax and Employment Forms and Hiring Documentation from Employing Departments:

To ensure timely processing of payroll for new hires, all required tax and employment forms and complete and accurate hiring documentation from employing departments must be submitted to HR by the established deadlines. Please note that if documents are received after the deadline, pay will be deferred to the next scheduled pay date. 

We encourage all parties to complete and submit their paperwork as soon as possible to avoid any delays in pay. 

Please contact%20us with any questions.

Instructional Packet

How-To Guide to Complete New Hire Tax and Employment Forms  

  • Please note the examples in the above link are informational only. Please print forms from the appropriate area below. The forms presented at your pre-employment tax form appointment must not contain any yellow highlighted areas. 

U.S. Citizen Faculty, Staff, & Student Employees Tax and Employment Forms

Part-time - Forms 

Full-time - Forms/documents/work-at-du/2024-notice-to-employees-of-marketplace-coverage.pdf

International Faculty, Staff, & Student Employees Tax and Employment Forms

Instructional Packet

How-To Guide to Complete New Hire Tax and Employment Forms

  • Please note the examples in the above link are informational only. Please print forms from the appropriate area below. The forms presented at your pre-employment tax form appointment must not contain any yellow highlighted areas. 

Part-time International- Forms 

Full-time International- Forms

New Hire Tax Packet and Highlighted Examples

To assist you with completing the tax forms, we have provided you an example of what needs to be completed highlighted in yellow. (Please do not print forms for submission from this area as forms highlighted in yellow can not be accepted.) Please select each document to review and follow when completing your tax forms. Please contact the Office of Human Resources should you have any questions at (412) 396-6575, prompt #7. 

W-4 Employee's Withholding Certificate - 2024: This form is used so that your employer can withhold the correct federal income tax from your pay.

Residency Certification Form Local Earned Income Tax Withholding 2024: This form is to be used by employers and/or taxpayers to report essential information for the collection and distribution of Local Earned Income Taxes. This form must be utilized by employers when a new employee is hired or when a current employee notifies the employer of a name and/or address change.

Personal Data Sheet: Full-time Employment Only. This form is to collect private information for personnel and payroll process management.

Personal Data Sheet: Part-time Employment Only. This form is to collect private information for personnel and payroll process management. 

Code of Responsibility for Security and Confidentiality of Record and/or Data Files: This form is for all employees who hold a position of trust in maintaining the security and confidentiality of these records.

Workers' Compensation Employee Notification 2024: This form is to notify all newly hired employees about the Pennsylvania Workers' Compensation Law.

Form I-9 - Employment Eligibility Verification: This form is to verify the identity and employment authorization of individuals hired for employment in the United States. In this form, an employee must attest to his/her employment authorization.

City of Pittsburgh 2024 Local Service Tax - Exemption Certificate:

Direct Deposit Authorization Form: This form authorizes the University to send money to a bank account by simply using your financial institution's routing and account numbers.

New Hire Tax Packet - International

To assist you with completing the tax forms, we have provided you an example of what needs to be completed highlighted in yellow. (Please do not print forms for submission from this area as forms highlighted in yellow can not be accepted.) Please select each document to review and follow when completing your tax forms. Please contact the Office of Human Resources should you have any questions at (412) 396-6575, prompt #7.

 

W-4 Employee's Withholding Certificate - 2024: This form is used so that your employer can withhold the correct federal income tax from your pay.

Residency Certification Form Local Earned Income Tax Withholding 2024: This form is to be used by employers and/or taxpayers to report essential information for the collection and distribution of Local Earned Income Taxes. This form must be utilized by employers when a new employee is hired or when a current employee notifies the employer of a name and/or address change.

Personal Data Sheet: This form is to collect private information for personnel and payroll process management.

Code of Responsibility for Security and Confidentiality of Record and/or Data Files: This form is for all employees who hold a position of trust in maintaining the security and confidentiality of these records.

Workers' Compensation Employee Notification 2024: This form is to notify all newly hired employees about the Pennsylvania Workers' Compensation Law.

Form I-9 - Employment Eligibility Verification: This form is to verify the identity and employment authorization of individuals hired for employment in the United States. In this form, an employee must attest to his/her employment authorization.

City of Pittsburgh 2024 Local Service Tax: - Exemption Certificate

Direct Deposit Authorization Form: This form authorizes the University to send money to a bank account by simply using your financial institution's routing and account numbers.